How to Post a Dynamic Journal?

Active Dynamic Journal Entries can be posted.

To post a Dynamic Journal :

1. Navigate to Consolidation to open the Consolidation Control Panel

2. Click Dynamic Journals under Processes. The Dynamic Journal grid appears.  

3. Select the active Dynamic Journal Entry, under Entry Actions, and click Post.

   

4. The Post Dynamic Journal dialog appears. The Scenario field is read-only and indicates the selected scenario that will be used when posting Dynamic Journal Entries.

5. Select the fiscal Year by using the calendar icon.

6. Select the Period by selecting a month range.

7. Select the Email notification checkbox if you want to send a notification about results when the process is complete, and then enter the email addresses of the recipients you want to notify.

8. Click Post. The Post Dynamic Journal dialog is exited. A message appears indicating that the Dynamic Journal Entry is submitted for posting based on the selected periods and includes a link to navigate to the Detail View for status.

How to Post a Dynamic Journal Using Cloud Scheduler?

You can process and post active Dynamic Journals as an independent task in Cloud Scheduler. Inactive Dynamic Journals are not available for selection via the Cloud Scheduler. You must make inactive Dynamic Journals active via the Consolidation Control Panel to make them available for selection in Cloud Scheduler.

In Practice

1. Navigate to Maintenance > Administration > Cloud Scheduler.

2. Click the Process Flow tab.

3. Click Add. The New Task page appears.

4. In the General Information tab, enter the Code, Name, and Email Recipients.

5. In the Tasks tab, click Add Task to add a new task.

6. Select Dynamic Journal as the Task Type as shown in the image below. When the Dynamic Journal task type is selected, Task Name + Selected Scenario Name, Scenario, Period, and Dependencies fields are displayed.

   

7. Enter a Task Name and select the Scenario for which you want to process Dynamic Journals. Once the scenario is selected, it will be added to the Task Name as shown below.

   

8. Select the period for which you want to process Dynamic Journals. The options include Custom Period (where you can select a specific date range), Previous Period, Current Financial Year, and Current Period.

9. For Dependencies, select a dependent task that must occur and be completed prior to the posting of Dynamic Journals. For example, the processing of the reporting cube.

10. Now, select the Dynamic Journals you want to process by clicking the Selected link. The Active Journals/Selected Journals pane appears. Active Journals for the current period are displayed based on actions performed in the Consolidation Control Panel. If there is a journal not displayed, navigate to the Consolidation Control Panel and change the period of the journal to the same period selected in Cloud Scheduler. Navigate back to Cloud Scheduler and the journal will appear in the Active Journals pane. Selected Journals displays the journals selected.

11. Select all journals you want processed/posted. Click Save.

Here is an example of how the task name (Task Name + Scenario) appears in the process flow once processed.

Dynamic Journals can be processed for both the Actual scenario and other scenarios. If you select Custom Period for the Period field, additional From and To fields are displayed. This allows you to select specific dates for which to process Dynamic Journals.

How to Process Multiple Dynamic Journal Entries?

To post multiple Dynamic Journal entries dependent on the previous entries, you should manually create a Process Flow task in the Cloud Scheduler. The process flow task must contain one dynamic entry followed by a Cube process, the next dynamic entry, and so on.

Perform the following steps to create Dynamic Journal entries dependent on the previous entries:

1. Navigate to Maintenance > Administration > Cloud Scheduler and select the Process Flow tab.

2. Click on Add > Tasks > Add Task and add Dynamic Journals as Task Type. Select the Dynamic Journals you want to process by clicking the Selected link. The Active Journals/Selected Journals pane appears.

3. Active Journals for the current period are displayed based on actions performed in the Consolidation Control Panel. If no journal is displayed, navigate to the Consolidation Control Panel and change the journal period to the same period selected in the Cloud Scheduler.

   Note

   Inactive Dynamic Journals are unavailable for selection via the Cloud Scheduler. You must make inactive Dynamic Journals active via the Consolidation Control Panel to make them available for selection in Cloud Scheduler.

4. Navigate back to Cloud Scheduler, and the journal will appear in the Active Journals pane. Selected Journals displays the journals selected.

5. Process and post the active Dynamic Journals as an independent task. Dynamic Journals can be processed for both the Actual scenario and other scenarios.

6. You can select Custom Period for the Period field; additional From and To fields are displayed. This allows you to select specific dates for which the Dynamic Journals need to be processed.

   Note

   If you delete a Dynamic Journal from the Consolidation Control Panel that is part of a process flow in Cloud Scheduler, the Dynamic Journal will be deleted from the process flow along with all the data.

7. Select Dependencies, an optional field in Process Flow configuration. Select tasks that must be executed in sequence with the task you are creating.

8. Add one Dynamic Journal entry followed by a Cube process, then the next Dynamic Journal entry, and so on.

For more information, refer to How to add a Process Flow.