Release Updates

With this release, users can share multiple Allocation templates with budget managers using the Share Template option. Once shared, budget managers can find the templates in the Open Items tab in the Budget Manager Experience view.

When budget managers open Allocation templates in the Budget Manager Experience view, or access them via a copied link or email, the templates will now open in the Full Experience view. Budget managers can review and mark the allocation templates as complete directly within this view. Once marked as complete in the Full Experience view, the status will automatically update in the Budget Manager Experience view.

Note:

Only the budget managers who open the Allocation template through the Budget Manager Experience view, Copy Link, or Email will be able to complete the task in the Full Experience view.

How to Share Allocation Templates with Budget Managers?

1. Navigate to the Planning Control Panel and select a Budget entity from the left pane.

2. Select the desired Allocation template, and click Share.
   
   The Share Template screen displays.
   
   

3. In the Add budget manager field, enter the required username of the budget manager or user group with whom you want to share the template(s).

4. Click Send Email to send an email with a link to access the templates, or click Copy Link to copy the template link and share it with any budget manager directly through a message.
   A new action item is also automatically created for the budget manager.

How to Review Allocation Templates?

1. Log in to Budget Manager Experience and navigate to the Open Items tab.

2. Go to the desired Allocation template and click Open.
   
   The Allocation template opens in the Full Experience view.

3. Once reviewed, click I’m Done to complete the task.
   
   The template task will be marked as complete and moved to the Completed tab in the Budget Manager Experience view.
   

With this release, Workforce Pro introduces a new function — ProrationFactor — to enhance flexibility and precision in compensation logic.

ProrationFactor makes it easier to account for real-world scenarios—like mid-period hires, terminations, or department transfers—by automatically adjusting compensation amounts based on how much of the period an employee was active. This means you can create time-sensitive compensation models without manually calculating partial-period adjustments.

By dynamically adjusting amounts based on the number of days worked, this function improves the accuracy of Custom Compensation and goes beyond basic date checks to offer more granular control.

Note:

The Custom Compensation feature (part of the Workforce Pro suite) must be enabled in your application to use this function. Contact your Planful Account Manager to enable it. If already enabled, you can begin using ProrationFactor immediately in your Custom Compensation logic. Click here to learn more about Custom Compensation.

In Practice: Using ProrationFactor in Custom Compensation

The ProrationFactor function is available in the Functions list within the expression builder.
This returns a decimal value (between 0 and 1) representing the portion of a compensation period an employee was active or inactive.

To use:

• Type @ in the expression editor and start typing the function name to search.

• Or scroll through the Functions menu and select ProrationFactor.

How it Works

• Function Syntax: ProrationFactor("Input")

• Parameters: The "Input" determines how proration is calculated. You can choose one of the following:

  • ActiveDays: Returns the portion of the period the employee was actively working. Active days include any day the employee is employed.

  • InactiveDays: Returns the portion of the period the employee was not actively working. Inactive days include time before the start, after termination, or during unpaid leave.

• Return Value: A decimal value between 0 and 1 representing the proration factor based on the selected mode.
  

Let’s understand this with a use case.

Use Case: Prorating Salary Based on Days Worked

The HR team wants to calculate employees' compensation accurately based on their actual days worked during a month. For example, if an employee joins on June 11 in a 30-day month, only the remaining 20 days should be considered for salary calculation. The employee’s full monthly salary is $3,000, but because they were only active for 20 out of 30 days, the prorated amount paid is $2,000.

Additional Use Cases with Calculations

Below are the other use cases:

Function Behavior in Different Situations

• If the employee has 0 active days, the function returns 0 when using ActiveDays.

• If the employee has 0 inactive days, the function returns 0 when using InactiveDays.

• The function is based on the workdays setup. Click here to learn more about Workday Setup.

• If the function is used before the employee’s position start date, no value is returned.