Capital Planning Overview

Capital Planning helps you plan for capital expenditures. To get started, users need to add and categorize assets and create Capital Templates, which are used for entities with new assets, depreciation, and accumulated amortization on existing assets.

Admins can use the Asset Setup option to add, categorize assets, and create finance modes with time sets. To access Asset Setup, go to Maintenance > Capital Planning > Asset Setup. This is where an admin can add, edit, and delete asset categories, which are groupings of similar assets associated with the same accounts.

Within Asset Setup, there are three tabs: Asset Categories, Asset, and Finance Mode.

Asset Categories 

Before you create assets, you'll need to create asset categories, which is where assets are added for tracking and accounting purposes. Admin users can find the options to Add, Edit, Delete, Copy, and Filter Asset Categories, as well as Export to Excel and Print options.

How to Add Asset Categories?

To add asset categories, follow the steps below:

1. Navigate to Maintenance > Capital Planning > Asset Setup. You are on the Asset Categories tab.
2. Click the Add icon. 
3. For Asset Category Code, enter a code for the asset category that correlates with your company's current practices.
4. For Asset Category Name, enter a name for the asset category that is descriptive and easy to identify.
5. For Asset Life (in Months), enter the average life of the asset category. For example, if you have a category called Office Furniture and, in general, office furniture lasts for 5 years, then you'll enter 60.
6. Click Save.

Asset 

After adding the asset categories, you can add the assets. Admin users can find the Add, Edit, Delete, Copy, Report, Filter, and Export options.

• The Report option helps users to view all templates the asset is associated with.
• The Export as Excel or Print options help users to export the existing asset categories. 

How to Add an Asset?

To add an asset, follow the steps below:

1. Navigate to Maintenance > Capital Planning > Asset Setup. 
2. Click the Asset Categories tab.
3. Click the Add icon to create an asset.
4. Enter an asset code for the asset that correlates with your company's current practices.
5. Enter a name for the asset that is descriptive and easy to identify. This field is required.
6. Select a category from the drop-down list. The list of available categories is populated from the Asset Categories page. 
7. Asset Life (in Months) is defaulted based on the category the asset is assigned to.
8. For Status, select whether the asset is Active or Inactive.
9. For Allow Life overriding by end user, select this checkbox to allow a budget user to override the useful life of the asset during budget input via the Planning Control Panel.
10. Click Save.

Finance Mode

Perform the initial setup for asset purchases on various finance options like credit, cash, or loan purchases. Set up finance modes for asset categories. For each asset category, set up capital costing items. Each finance mode you create can be used to plan various assets under a chosen category.

The Report option helps to view all the templates the selected finance mode is associated with.

How to Add a Finance Mode?

To add a finance mode:

1. Navigate to Maintenance > Capital Planning > Asset Setup.
2. Click the Finance Mode tab.
3. Click the Add icon to add the Finance Mode.
4. For Finance Mode Code, enter a code that correlates with your company's current practices.
5. For Finance Mode Name, enter a name that is descriptive and easy to identify.
6. The Default option is selected by default. Deselect this option and select Custom Time Set to allow additional time set fields to create time sets with varying frequencies.
7. Select asset categories to map to the finance mode. Select the asset category and click the forward arrow to map the asset category. You can also unmap asset categories by selecting one in the Mapped Asset Category pane and clicking the back arrow.
   Note:

   Select multiple categories at once by holding down the Ctrl or Shift key.
8. Click Save.
   
   Once you've completed adding finance modes, perform setup to design the rows. 

How to Set Up a Template for Finance Modes in Asset? 

1. Navigate to Maintenance > Capital Planning > Asset Setup.
2. Click the Finance Mode tab.
3. Select the finance mode and click the Setup button as shown below.
   
4. On the Setup page, the template lists all attributes defined during configuration on the Define Capital Budgeting Criteria page as shown below.
   
5. When you first open the template, the Line Code column is blank. You'll need to provide destination account mappings as this is how you identify accounts in your general ledger where capital asset data is entered (or calculated) and saved.
6. To map capital lines to your general ledger:
   1. Select the line, select the Mappings list box, and then select Destination Account.
   2. On the Destination Account Mapping page, select segment information and click Save. The Line Code column in the template is updated once Destination Account Mapping is complete for the line.
   3. Repeat for each line.
7. Continue to design the template as needed; add borders, font color, background shading and so on.
8. Click Save.
   
   Now that your Finance Mode templates are set up, create Capital Templates, which act as placeholders to load assets, categories, and defined finance modes in the Planning Control Panel. End-users will open Capital Templates for input in the Planning Control Panel, then load assets and associated finance mode lines to the template for planning purposes.