Introduction of Expense Page

Overview

The Expense page is designed to help you efficiently manage your actual spending. This page displays a list of expenses based on the user's view settings and any applied filters. The list includes columns for Expense Name, Planned, Actual, Status, Timeframe, Segment, Parent, GL Code, Vendor, and Related Expense Link for each expense. These columns can be toggled on and off as needed. Users can easily add new expenses, delete or modify existing ones, and categorize them.

Located at the top left corner, there is a dropdown that displays various options for viewing your expenses. You can select any of the options below:

• View by
  • Segment
  • Goal
  • Campaign
  • GL Code
  • Source
  • Status
  • Timeframe
  • Vendor

Segment

When you select the Segment option and select any segment, the complete budget hierarchy is displayed. 

In Practice: To select the Segment

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by dropdown arrow and select Segment.
   Note:

   By default, Segment is selected.
   
3. A list of all the segments is displayed. Click any segment to display the hierarchy.
   Note:

   If an expense is not assigned to any segment, you can find it in the Default Segment category.

Goal

Identifying the primary business objectives you wish to accomplish is crucial when creating a marketing plan. The Goal feature enables you to pinpoint these objectives.

In Practice: To Select the Goal

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by drop-down list and select Goal.
   
3. A list of all the Goals is displayed.
   Note:

   If an expense is not assigned to any goal, you can find it in the no Goal category.

Campaign

The Campaign is designed to assist you in achieving your objective by allocating a portion of your budget to particular tasks.

In Practice: To select the Campaign

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by drop-down list and select Campaign.
   
3. A list of all the campaigns is displayed. Click any Campaign to display the particular campaign data.

GL Code

General Ledger codes, or GL codes, are a set of distinctive numbers used by finance to organize and classify organizational transactions.

In Practice: To select the GL Code

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by the drop-down list arrow and select GL Code.
   
3. A list of all the GL Codes is displayed. Click the required GL Code.
   

Source

The Source enables you to determine a specific expense, and it can assist an organization in understanding spending and budgeting by highlighting the areas to which funds are being directed.

In Practice: Select the Source

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by the drop-down list arrow and select Source.
   
3. A list of sources is displayed. Click any Source to display the source of expenses.

Status

Marketing plans typically involve various activities, such as email campaigns, digital marketing, etc. Because each of these efforts may be in a different stage of development or implementation, it is crucial to monitor the entire marketing plan to know where each one stands.

In Practice: To select the Status

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by dropdown list arrow and select Status.
   
3. A list of all the statuses is displayed. Click the required Status.

Timeframe

Timeframe enables you to view the spending list for each month or year and the total amount spent during each of those months. To get the whole list of expenses, click on any given month.

In Practice: Select the Timeframe

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click the View by drop-down list and select Timeframe.
   
3. The list shows the number of expenses for each month of the year.
   
4. Click on any month to view the full list of expenses.

Vendor

An external business or entity that offers support services for an organization's marketing initiatives is referred to as the vendor.

In Practice: To select the Vendor

1. Navigate to Manage > Expenses > All Expenses.
2. On the left navigation bar, click View by drop-down, and select Vendor.
   
3. A list of all the vendors' names is displayed.

Note:

The sidebar allows you to edit expense data by dragging and dropping objects, like assigning specific segments to the expenses.

Search Bar

The Search bar located at the top of the left sidebar enables users to search the list they have selected to view on the Expense page.

In Practice: Using Search Bar

1. While viewing the Expenses data, use the search bar to search for specific information.
2. In any view, select the All checkbox in the sidebar to display all your expenses.
   
3. Click the arrow to collapse or expand the view of the table.

Manage

The enhanced Manage option is specifically developed to be more transparent, practical, and above all, customizable.

1. Select the required expenses and click the tool icon at the top right of the table.
   
2. A list box appears with the below options:
   • Sort by: The Expenses page allows you to sort expenses using the Sort by drop-down list. You can select between ascending and descending order. Ascending order will sort expenses alphabetically (A-Z), numerically (smallest to largest), and chronologically (newest to oldest). Below are the available sorting options for your expenses in Planful for Marketing, along with a clear explanation of how each option works:
     • Created Date (default): Sorting by created date arranges your expenses chronologically based on the date they were created in the application. This is the default sorting view and is displayed when you first view your expenses. You can find the creation date at the top of each expense's Expense Detail page and the most recent update date.
       
     • Updated Date: Sorting by updated date organizes your expenses chronologically according to the date they were last updated.
     • Currency: Sorting by currency lists your expenses alphabetically based on the currency used.
     • Delivery Date: Sorting by delivery date arranges your expenses based on the date entered in the expenses' delivery date field. Expenses with no specified delivery date will appear at the end of the list.
     • Expense Name: Sorting by expense name orders your expenses alphanumerically based on their names.
     • Expense PO: Sorting by expense PO lists your expenses alphanumerically based on their PO (Purchase Order) numbers. Expenses without a specified PO number will appear at the beginning of the list.
     • Expense Type: Sorting by expense type organizes your expenses alphanumerically based on their type.
     • Expense Value: Sorting by expense value arranges your expenses based on their planned and actual amounts. When sorted in ascending order, expenses will be listed from smallest to largest based on their planned amount. Expenses with a planned amount of $0 will be listed at the top, ordered from largest to smallest based on their actual amount.
     • Invoice: Sorting by invoice orders your expenses alphanumerically based on the invoice numbers. Expenses without a specified invoice number will appear at the beginning of the list.
     • Segment: Sorting by segment lists your expenses alphabetically based on the budget segment they belong to.
3. Manage columns: Select the checkbox to turn on or off each column except the Expense Name.
4. Export data: Export the expenses of your view in a CSV format and configure the columns in the table.