Managing Shared Cost Rules

When you need to split the bill with marketing colleagues, Planful for Marketing's Shared Cost Rules (SCR) can be a powerful tool, but it is essential to understand how they work before using them. We highly recommend contacting your Planful for Marketing representative for training before creating and applying your own SCR, as there are limitations that come along with them.

The SCR model allows you to support campaigns, expense groups, and individual expenses shared between budget segments. For instance, if you are running a campaign, and the budget owner of Segment A has agreed to pay 70% of the costs while the manager of Segment B will pay 30%, you can define a shared cost rule and apply it to the campaign. All expenses created inside the campaign will inherit the shared cost rules.

In case the manager of Segment A is having a customer dinner that only benefits them, and the manager of Segment B doesn't want to pay for 30% of that expense, the Shared Cost Rule can be removed from individual expenses and expense groups and replaced with just Segment B  costs can be precisely managed.

Other possible applications of Shared Cost Rules include algorithmically splitting all travel costs across segments based on company policies, splitting marketing development funds when a partner contributes a specified amount to your budget, splitting relevant costs for events, and more.

It is important to remember that Shared Cost Rules can significantly impact your budget, and we recommend that you get in touch with your Planful for Marketing contact for training before building your SCRs.

In Practice: To view the Shared Cost Rule

1. Click the Settings icon and select Shared Cost Rules.
   
2. Select the preferred budget from the Budget drop-down. This enables you to view only the shared cost rules associated with the selected budget.
   
3. You can add a new shared cost rule to the budget by clicking on ADD NEW SHARED COST RULE.
   
4. Enter a name for the new shared cost rule. Select segments and modify the percentage, as applicable.
   
5. The initial state of the new shared cost rule is Inactive. Select Activate from the drop-down menu to activate it.
   
6. Once the shared cost rule is activated, it cannot be modified further. Select Retire from the drop-down menu to change the status of the shared cost rule to Inactive.
   
7. Click Delete this rule to delete a shared cost rule.
   
   
   Note:

   Deleting a rule is only applicable for the Inactive Shared Cost Rule.