Configuration Tasks Page

For Consolidation implementation, complete all tasks under the General Financial Configuration topic. Access the Configuration Tasks page by navigating to Maintenance > Admin > Configuration Tasks.

• Task - All application configuration tasks are listed. Click on a selected task to navigate to the associated Definition page.

• Status - A red circle indicates that the task is incomplete. A green check mark indicates that the task is complete. For some tasks, once the task status is set to complete, you cannot modify the definition of the task.

• Due Date - Enter a date that the task will be completed.

• Notes - Add notes or comments to a task. For example, if the task due date changes, you can enter a note explaining why.

General Financial Configuration

Define Financial Segments

Define the name and number of business segments for your Planful Consolidation application. Segments are the primary components in the Planful process. Segments defined here make up your Chart of Accounts. You must define at least two segments, but no more than eight apart from the system-defined segments (i.e. Time, Measure, Scenario). Out of the eight user-defined segments, one segment must represent a legal entity and the other segment must represent a natural account.

Define Fiscal Year

Establish the start and end of your organization’s fiscal year, including the number of periods associated with the fiscal year. Define roll-up levels and quarter members. Roll-up levels allow for additional time frequencies in a calendar. The lowest level is month. You will not be able to edit the names of the levels unless the periods per fiscal year is greater than 12.

Define Currency Parameters

Define common currency, conversion basis, and interim currency parameters. There are 3 currencies associated with a legal entity: Common Currency, Local Currency, and Interim Currency. Common Currency (CC) is your functional currency. The Local Currency (LC) is the currency for each member in the company hierarchy. The Interim Currency may consist of up to 3 currencies. Data (Budget, Actuals) may be loaded in the CC or LC. When you load data in the LC, any exchange rates defined are applied. The data is then stored in tables in the CC and LC. Interim Currencies are typically used in reporting and dashboards as alternative currencies. You can view Report data in the CC, LC, or Interim Currency. For Interim Currency, you can enable one, two, or three. You cannot enable more than three interim currencies. Interim currency converts a legal entity from its local currency to a second reporting currency before converting to the common currency. For example; A UK entity converts from BP sterling to Euro to US dollars.

Data Integration Configuration

Web Service Access

Access the Web Service Access page to define security access for importing data from an external source into the Planful application through Web Services. Additionally use the Web Service Access page to notify users when data is loaded to Planful via Web Services.

Descriptions of fields on this page are provided below.

API - Enable or disable Web Service access.

Web Service URL - Default URLs needed to connect with the Planful application through a session-state or state-free authentication.

Available User(s) - A list of all users created via User Management or loaded via Data Load Rules.

Email User(s) - A list of all users who will receive emails whenever data is loaded into the Planful application through Web Services. Use the arrow buttons to add or remove email users.

More information on Web Services is provided in the Load Your Data to Planful section.

Cloud Services

Access the Cloud Services page to configure Box integration. Planful Cloud Scheduler - Data Load Rule functionality is fully integrated with Box. This means that you can place a file on Box and schedule a data load rule in Planful to load the file (and all contents) to the Planful application.

You can load data to Planful from Google Drive.

Additionally, you can use the NetSuite data connector to integrate Planful with NetSuite.

More information on Cloud Services is provided in the Load Your Data to Planful section.

Define Login Restrictions

Configure IP Restrictions

Access the IP Addresses Restriction page to limit users to a maximum number of parallel sessions per user ID. Exceeding the maximum number will result in a message indicating that the user has exceeded the maximum number of sessions and return the user to the login page.

Collaboration Configuration

With Collaboration, (Socialcast's integration into Planful) you will be able to communicate and collaborate on a particular artifact (Scenarios, Reports). User communications are enabled at a granular level.

See: Collaboration for set up and use information

DLR Data Calculations Configuration

Define exceptions to default calculations when loading data to Planful.

See: Data Calculation Exceptions for information on how this works, set up details, and use information

Define Reporting Area - Financial

Reporting Cubes are configured automatically when you click on each topic as long as the associated configuration tasks are complete.