How, Why and When to Refresh Actuals (Closed Period Data)

Why Refresh Actuals

Refreshing actuals is an action performed on a Forecast type scenario to populate the scenario with actual data for closed periods or when the Projection Start Date of the scenario changes. Each Forecast scenario has Projection Start Dates, which is the date in which the scenario starts. If you start a scenario mid-year or mid-period, there will be closed period actual data recorded for the first periods that closed prior to the middle of the year or period. For example, if the Projection Start is the first month of the fiscal year, there will be no closed period(s). If the Projection Start month is Jun-17 for a fiscal year from April to March, closed periods populate until May-17.

When to Refresh Actuals

Whenever the Projection Start of the current scenario changes, administrators need to perform a refresh of the Actual data to update the closed month(s).

How to Refresh Actuals

1. Navigate to the Scenario List page (Maintenance > Admin > Scenario Setup).

2. Select the Forecast Scenario.

3. Click the three vertical dots.

4. Select the Refresh Closed Period Data option.