Maintenance Restructure

Adminsitration establishes a robust foundation through user and role management, ensuring seamless configuration and customization for diverse application functionalities.

• User & Role Management: Management of user-related functions, including managing user accounts, defining users, user roles, and permissions. Administrators can set up users and grant them access to scenarios, approval roles, navigation roles, offline planning, and security configurations.
• Scenario Setup: Create different types of scenarios, which represent versions of a budget or forecast for a fiscal year. Create scenarios for current and future trends, test assumptions with changing drivers, and more accurately ensure that revenue is properly estimated. The analysis of scenarios allows analysts to improve financial performance and analyze company financial trends.
• Security Administration: Define application access security settings. For example, enable IP (Internet Protocol) Logging to create logs containing IP address information, which tracks users logging into the system.
• Configuration Tasks: Configuration tasks need to be performed during the application setup phase. You may also use this page as a worksheet to track completed and uncompleted tasks. Configuration tasks allow you to set parameters by which you will build your application to create your personalized experience. Some tasks are required while others are optional and based on the product.
  
• Workdays Setup: Define the workdays for all months in a fiscal year. Workdays are used in Detailed HR for the calculation of employee salaries and in Revenue Planning by assigning to Sales Segments. 
• Cloud Scheduler: Cloud Scheduler is a scheduling solution that runs in the cloud. It is used to automatically run data load rules, report collections, the Consolidation process, Dynamic Journals, Financial Package reports, scenarios, Simulation Engine processes, and translations export at a scheduled date and time.
• Customize Branding: Customize the look of the application user interface (UI) to incorporate your company's logo beside your profile avatar. You can create and save multiple unique UI profiles, as per your business needs.
• MyPlan Configuration:  A robust, yet easy-to-use Planning solution for the casual business user, where users can carry out all budgeting tasks for human resources, capital expenditures, forecasts, and budgets from one centralized interface, without the help of administrators. The interface, called MyPlan, can be customized to display specific charts and accounts so that Planning users can quickly report and perform various tasks related to budgeting and forecasting.
• Comments Manager: View all comments posted or updated from Templates, Dynamic Reports or Spotlight Views, and Reports for the Financial and Operational models. You can also perform various actions, such as deleting and highlighting comments.
  

This section describes a comprehensive system effectively managing multiple currencies for accurate financial analysis and compliance.

• Currency Setup: Set up and manage multiple currencies for use in currency conversions, budgets, and reports.
• Exchange Rates: Set up exchange rates for each budget or forecast planning cycle. Currency conversion may be performed at different rates. Currency conversions with exceptions are not executed when the Currency Conversion process takes place from the Data Load Rules process. Currency Conversions with exceptions will be applied when you save Currency Exchange Rates and/or run the Consolidation Process.
• Currency Exceptions: Specify accounts to convert with different currency types for legal entities and hyperinflationary economies. It is sometimes necessary to convert specific accounts for specific companies at fixed or historical rates. Currency exceptions defined are applicable to Budget and Forecast scenarios.
• CTA sets: Set up sets for posting of Currency Transaction Adjustment (CTA) is calculated and posted based on the accounts part of each set.

Hierarchy Management: Hierarchies are needed for reporting purposes and to organize dimension members. Dimensions define your chart of accounts (COA) structure against which the Planful application stores the monthly summary financial account balances for an organization.

The Template encompasses diverse functionalities within the system which are explained below:

• Global Fields: Global Fields are used for planning and forecast calculations in templates. Global values are pulled automatically by system-defined formulas within the planning templates based on the associated entity and scenario.
• Line Item Category: Set up Line Item Categories to specify accounts to include in your budget. Line item templates are mostly user-driven and administrative users identify the budget line items that can be budgeted in a selected template.
• Attributes: Attributes allow you to plan to amp to initiatives for Initiative Planning purposes. The attribute column stores information related to an account or row and these values can be used in template calculations.
• Template Setup: Set up template structure such as lines, account mapping, formulas, and formatting. Different fields are available based on the type of template selected.

Workforce Planning provides you the ability to organize and maintain your workforce, manage productivity, and manage the welfare of the workforce.

• Workforce Planning Setup: Configure and customize the settings for defining employees’ compensation and pay structure.
• Export Employee Data: Export employee data from the application.

Asset Setup: Add and manage the asset categories, which is a group of similar assets that are generally associated with the same account.

Simulation Engine: Simulation processing is an automated way of saving templates. This process re-computes and saves template data based on changes to the reference data or other global drivers.

Planful integrates with diverse data sources to load data, offering a range of features to streamline effective financial planning and reporting. To facilitate this integration, users need to perform essential setup tasks. This comprehensive approach ensures efficient integration with external systems.

This section explains the options available to load your data to Planful.

• Actual Data Templates: Using this approach, data is loaded into the Planful suite via data input templates in which data is manually entered. Administrative users can design and publish the data input templates, which are then accessed by end users who input data into the templates. This approach is recommended when the data needs to be loaded into the Planful suite from several disparate General Ledgers with significant dissimilarities in the chart of accounts and the data translation mappings from the subsidiary general ledger data to the common reporting chart of accounts do not exist or would be hard to create.
• Translations Setup: Translations provide a mechanism for you to map the data from your local chart of accounts of the reporting site (subsidiary or a partner company) with the common reporting chart of accounts used in Planful.
• Export Data: Setup and perform data exports from Planful to Excel, text, or CSV (comma delimited value) file formats.
• Transaction Details: Set up a dimension structure to load transactions data (daily data). This is one method of extracting, transforming, and loading data from your system to the Planful system. 
• Data Load Rules: A Data Load Rule (DLR) tells the Planful system how to handle data values in the data source during a data load. You can create data load rules to load files, copy and paste data, and use web services to load segment hierarchies, attributes, attribute hierarchies, entity hierarchies, users, Workforce data, currency exchange rates, and other data.
• Integration Services: Executes a custom Integration Process to load metadata, summary data, transactions data, and operational data to Planful from various data sources. This feature provides complete visibility into the type of data source and the data that is being loaded to the application and has full auditing capabilities as well as the detailed status of each integration process.
• Clear Data: Delete all data loaded to date for different scenarios using the selected Data Load Rule.
• Data Calculation Exceptions: Define exceptions to the default calculations for ETL Data loads.

This section provides a comprehensive guide to configuring and managing a reporting system.

• Point of View: Point of View (POV) is a setting for each dimension that controls data displayed in a report. It is a user-specific method of modifying the page-level settings to desired dimension members. The modification may be to narrow or widen the scope of the page-level settings. POV is for Financial Reports, Dynamic Reports, Report Collections, and Financial Package Publisher.
• Setup Reporting Scenario: Select budget and forecast scenarios for a specific fiscal year. List-boxes are populated based on the fiscal year selected when the scenario was added to the system using the Scenario Setup page. The scenarios selected will be used for reporting purposes according to fiscal year.
• Lock Data: Lock Data applies to periods. Use lock data to prevent further data input and manage cube processing for reporting.
• Process Reporting Area: You can process scenarios and dimensions for configured reporting areas via the Process Reporting Area page. It is recommended that you perform full processing of the cube and associated dimensions whenever you have significant metadata changes (e.g., reorganization, company merger) or large data loads (e.g., new history year, more detailed data).
• Dimension Security: Grant access to users for the dimensions in which security is turned on. Secure dimension members (financial segments) based on reporting area and activate security for one or more dimensions.
• Cube Settings: Manage settings related to Attributes, Reports, Default members, Substitution Variables, and Custom Members.
• Standard Reports: Deploy Standard reports to make them active and available to users. Users can only generate standard reports for entities/data to which they have access by their assigned Budget Approval Role or within Dimension Security.
• Verify Data: Once the data is loaded using the Data Integration functionality, confirm the accuracy of the postings and verify where data has been sourced from.

Application Audit enables the monitoring of user actions, customizable tracking configurations, and provides visibility into both successful and unsuccessful Data Integration processes, ensuring transparency and accountability in application management.

• View Audit Log: Admin users can monitor all actions taken by users. If there are discrepancies, view users that were logged on when the discrepancy occurred as well as the actions each user took associated with the area of the application in question.
• Setup Application Audit: Select the areas of the application 
• Data Load History: View successful and unsuccessful Data Integration - Data Load Rule processes. 

My Settings: Access the Settings page to designate your homepage as well as set your region. The homepage is the first page displayed when you log in to Planful. You can select to display any application page.