How to Process Dynamic Journals Outside of the Consolidation Process

An opt-in configuration is available that allows you to process Dynamic Journals outside of the Consolidation Process. This configuration removes the steps associated with posting and clearing data for Dynamic Journals from the Consolidation Process and enables the functionality to allow users to post and clear Dynamic Journals within the processes themselves. If you are interested in this item being configured for your application please contact Planful Support for assistance.

You can also post and clear Dynamic Journals and Reclassifications in the cloud so that you can continue working while processing takes place. Once complete, you will be notified via email as well as an in-application notification.

Consolidation Process Changes

The steps within the Consolidation Process associated with calculating Dynamic Journals in Local and Common Currency will be removed from the Consolidation Process. These steps will post Active Dynamic Journals as established by the Status, which is set by journal or rule for the time period selected. Inactive journals or rules will clear data for the time period selected.

Dynamic Journals Module Changes

The following changes happen on the Dynamic Journal List page:

• Updated Post and Clear Data actions are available. Select the checkbox of a journal to access these Entry Actions.

• The Status column is removed.

The following changes happen in the Entry Actions:

• Active/Inactive – These options are not visible as users will determine which journals they would like to execute Entry Actions for.  Furthermore, they can leverage the Start and End Period to determine which journals are active or inactive.

• Post:

  • To post a Dynamic Journal, select the Post checkbox next to the Dynamic Journal and click the Post Entry Action.

  • The Post Setup page is displayed. Select the periods for which you wish to post and click the Post button.

    • Scenario - Displays the Actual scenario for which the Dynamic Journals will post.

    • Year - Select the fiscal year for which you want the Dynamic Journals to post.

    • Period - The months available for processing are displayed. You can only post to unlocked months.

    • Post - Execute the process.

  • Once Dynamic Journal data is posted, a status page provides you with information as to whether the posting was successful or not.

• Clear Data:

  • Delete previously processed Dynamic Journal data.

  • To clear Dynamic Journal data, select the journal in the middle pane (by selecting the Post/Clear checkbox) and click on the Clear Data Entry Action. This action opens a dialog page, which allows you to clear Dynamic Journal data for the selected period(s).

    • Scenario - Displays the Actual scenario for which the Dynamic Journals will clear.

    • Year - Select the fiscal year for which you want the Dynamic Journals to clear.

    • Period - The months available for clearing are displayed. You can only clear data for unlocked months.

    • Clear Data - Execute the process.

  • Once Dynamic Journal data is cleared, a status page provides you with information as to whether the clear was successful or not.

  • Data of prior locked periods is not deleted.