Capital Planning

Capital Planning provides functionality to budget and forecast for capital expenditures. You'll start by adding assets to Planful, categorizing those assets, and creating finance modes with time sets. Then, you'll create Capital templates, which are used for entities with new assets and the depreciation and accumulation amortization on existing assets. Capital Budgeting allows end-users to budget for capital assets and expenditures. A Capital Budget consists of the total costs and maintenance fees planning for your company's fixed assets.

To set up Capital Planning, you'll need to:

1. Complete the Define Capital Budgeting Criteria configuration task
2. Add Asset Categories, Assets, Finance Modes and then finish setting up finance mode templates.
3. Set up Capital Template.
4. Map Capital Template to Scenarios and Budget Entities (to make them available in the Planning Control Panel)

After mapping template to scenarios and budget entities, you need to provide scenario, templates, and entities.

• Scenario access ensures that the user will see the scenario available to them within the Planning Control Panel drop down. You can grant users access to one, many, or all scenarios. 
• Approval Role Setup grants both template and entity access. The approval role setup consists of two components – levels and role. The number of levels will be determined by the number of rollup levels within the budget hierarchy. Access can be granted at any level within the budget hierarchy, from the entire hierarchy to just one budget entity. Multiple lines can be added if users need access to multiple entities. The level assigned will determine what budget entities are available to the users. The role is where specific approval roles will be assigned to users for each level of access. The approval role will determine what level of template access the user has for that specific level.

Input Data via Planning Control Panel

Now that all set up is performed and user security is complete, the template can be opened via the Planning Control Panel in Input mode as shown below. End users can input capital cost, depreciation, and accumulated depreciation for assets.

Reporting

• Capital Budget Report: The Capital Budget Report, accessed from the Planning Control Panel, provides information on the value of assets and expenditures in the currency of the budget entity.
  While the Capital Budget Report shows the value of assets and expenditures in the currency of the budget entity they were loaded against, it does not show different currencies when you run it for multiple budget entities with different currencies. So, if you want to show expenditure in common currency, there are two options:
  • Export the Capital Report to Excel, and convert to local currency there.
  • Set up the Capital template so that the additions are saved to a statistical account in the reporting cube that would have both LC and CC amounts. These amounts are saved based on the budget entity details, does no include common currency for the individual assets. This works for newly planned assets and does not affect any assets already planned.
    
    
• Asset Report
• Finance Mode Report