Best Practices / Tips

For existing users using the Lock Data screen; periods locked before the Summer18 Release will show up as locked for all Companies after the Summer 18 Release. If required, users can navigate to Lock Data screen, select Companies, and unlock the periods for which changes need to be made.

Click the column title to select the complete period to lock for the entire Company hierarchy. Likewise, the Company rollup or an individual company can be selected; this way all periods would be selected and can be locked.

Use the Search option (shown in the image below) to conveniently search for a company Click the column title to select the complete period to lock for the entire Company hierarchy. Likewise, the Company rollup or an individual company can be selected; this way all periods would be selected and can be locked.

Select multiple Companies and right-click to lock or unlock; or use the Lock and Unlock icon on the top ribbon.

Update Exchange Rates for currencies before locking entities for any period. Once a period is locked for a Company, the currency associated with the Company does not allow the Exchange Rates to be changed for that period. In case the Currency Exchange Rate is being used by more than one Company and if one or more Companies linked to that Currency have been locked, then no changes to that Exchange Rate of that Currency would be allowed until the locked Company(ies) are unlocked for that period.

Scheduled Data Loads that have been configured to load for a period should be checked and configured to ensure only data for unlocked entities is being sent. A data load will fail if it contains data for locked entities.

Run Elimination for a Company rollup hierarchy before locking any of its leaf member. Once a leaf member is locked, the Eliminations will fail for the rollup even if the Company which has been locked does not have any Elimination entries that require to be posted.