Capital Planning

The Capital Plannings category has the Asset Setup option. This is the place where an admin can add, edit, and delete categories, which is a grouping of similar assets that are associated with the same accounts.

This has three options:

Asset Categories 

Before you create assets, you'll need to create asset categories, which users add assets to for tracking and accounting purposes. Admin users can find the options to Edit, Delete, Copy, Filter and also export the existing asset categories using the Export to Excel and Print options.

To add asset categories:

1. Click the Add button on the Asset Categories tab.
2. For Asset Category Code, enter a code for the asset category that correlates with your company's current practices.
3. For Asset Category Name, enter a name for the asset category that is descriptive and easy to identify.
4. For Asset Life (in Months), enter the average life of the asset category. For example if you have a category called Office Furniture and, in general, office furniture lasts for 5 years, then you'll enter 60.

Asset 

After adding the asset categories, you can add the assets. Admin users can find the options to Edit, Delete, Copy, Filter, view the report and also export the existing asset categories using the Export to Excel and Print options.

To add assets:

1. Click the Add button on the Asset tab.
2. Enter an asset code for the asset that correlates with your company's current practices.
3. Enter a name for the asset that is descriptive and easy to identify. This field is required.
4. Select a category from the drop-down list. The list of available categories is populated from the asset categories you setup using the Asset Categories page. Asset Life (in Months) is defaulted based on the category the asset is assigned to.
5. For Status, select whether the asset is Active or Inactive.
6. For Allow Life overriding by end user, select this checkbox to allow a budget user to override the useful life of the asset during budget input via the Planning Control Panel.

Asset Report

The Asset Report helps you to view all templates the asset is associated with.

Finance Mode

Perform the initial setup for asset purchases on various finance options like credit, cash or loan purchases. Set up finance modes for asset categories. For each asset category, set up capital costing items. Each finance mode you create can be used to budget various assets under a chosen category.

To add a finance mode:

1. Click the Finance Mode tab.
2. Click the Add button on the Finance Mode page.
3. For Finance Mode Code, enter a code that correlates with your company's current practices.
4. For Finance Mode Name, enter a name that is descriptive and easy to identify.
5. The Default option is selected by default. Deselect this option and select Custom Time Set to allow additional time set fields to create time sets with varying frequencies.
6. Select asset categories to map to the finance mode. Select the asset category and click the forward arrow to map the asset category. You can also unmap asset categories by selecting one in the Mapped Asset Category pane and clicking the back arrow.
   Note:

   Select multiple categories at once by holding down the Ctrl or Shift key.
7. Click Save.

Now you need to complete the setup.

Once you've completed adding finance modes, perform template setup to design the template. 

1. Select the finance mode on the Finance Mode page and click the Setup button as shown below.
   
   
2. On the Setup page, the template lists all attributes defined during configuration on the Define Capital Budgeting Criteria page as shown below.
   
   

When you first open the template, the Line Code column is blank. You'll need to provide destination account mappings as this is how you identify accounts in your general ledger where capital budget data is entered (or calculated) and saved.

To map capital budget lines to your general ledger:

1. Select the line, select the Mappings list box, and then select Destination Account.
2. On the Destination Account Mapping page, select segment information and click Save. The Line Code column in the template is updated once Destination Account Mapping is complete for the line.
3. Repeat for each line.

Continue to design the template as needed; add borders, font color, background shading and so on.

Now that your Finance Mode templates are set up, create Capital Templates, which act as place holders to load assets, categories, and defined finance modes to in the Planning Control Panel. End-users will open Capital Templates for input in the Planning Control Panel, then load assets and associated finance mode lines to the template for budgeting purposes.

Finance Report

This report displays all the templates a selected finance mode is used in.